Making It Yours: What’s Included & Decor Guidelines at Casalina

When you book your event at Casalina, we love seeing how you bring your unique vision to life! To help you plan your tablescapes and setup perfectly, we’ve put together a quick guide on what we provide, what you can bring, and our house rules to keep everything running beautifully.

What’s Already Included ✨

We take care of the beautiful essentials so you have a gorgeous foundation to build on. Every event includes:

• Table Settings: White plates and standard bistro-style napkins featuring a classic blue line.

• Linens: Our standard beige tablecloths (as seen in our gallery photos).

• Customized Menus: Beautifully printed menus tailored to your event,

Bringing Your Own Decor?

We love personal touches! Whether you want to set up a welcome table, party favors, a gift station, a photo-worthy balloon decor backdrop, or a dedicated DJ area, the space is yours to customize. Just let us know what you have in mind so we can help plan the layout!

💡 Quick Tip for Centerpieces: For the perfect balance on our tables, we highly advise planning for 1 centerpiece for every 4 guests

The Important Stuff: Candle & Safety Rules 🕯️

We love the romantic glow of candlelight, but to prevent accidents and protect our tablecloths, we have a few strict guidelines:

• No Open Flames: All real candles must be completely contained.

• Glass Cylinders Only: Real candles are only permitted if they are placed safely inside glass cylinders or vases.

• Taper Candles: Standard taper candles must be inside a protective holder or vase.

• Our Recommendation: We strongly recommend using faux taper candles for a stress-free, beautiful glow!

Setup, Timing, and How We Can Help

To ensure your day goes off without a hitch, please keep our setup policies in mind:

• DIY Setup & Removal: All decor items brought into the venue must be organized, set up, and removed by your team.

• Need Our Help? Our team is happy to assist with simple items like folding napkins and placing charger plates. If you need us to handle more elaborate decor setup, we can absolutely do that for an additional fee.

• Timing: You and your team are welcome to arrive 1 to 2 hours early to decorate. If you think you’ll need a bit more time to get everything perfect, just let us know in advance!

Check out some inspiration below from past events to see how our menus, beige linens, and blue-lined bistro napkins look in action!

Event Planning 101: Your Food & Beverage Minimum, Made Simple

So, you're planning an event. You've found the perfect venue (hello, Casalina), the vibe is immaculate, and the menu looks incredible. But as you're reviewing the details, one phrase makes you pause: Food & Beverage (F&B) Minimum.

If you're scratching your head about what that means for your budget, you're not alone.

Let's clear it up, because once you see how it works, it's one of the best things on your contract.

Here's the Short Version: It's a Credit, Not a Fee

A lot of venues charge a big, non-refundable room rental fee just to unlock the door. You pay it, and it buys you... the room. That's it.

At Casalina, we do it differently. Instead of a rental fee, we ask for an F&B Minimum, a set amount you'll spend on food and drinks during your event. Hit that number and the venue fee disappears entirely.

Why We Run It This Way

When we lock in your date, the space is exclusively yours, with no shared rooms and no overlapping parties. To pull that off, we bring in a dedicated team built around your event: our culinary crew, private bartenders, and service staff working for your group and no one else.

The minimum is simply what makes that exclusivity possible. It's not a hurdle. It's what guarantees the whole place is yours for the day.

How It Works on the Final Bill

An F&B minimum is just a baseline. Here's how it plays out:

Scenario	Your Minimum	You Consumed	What You Owe
You went over	$2,500	$2,700	$2,700, you passed the minimum and simply paid for what you enjoyed.
You came in under	$2,500	$2,000	$2,500, the minimum still applies, since it covers your private space and dedicated team for the day.

One important note: your final bill is always F&B + tax + service charge. The minimum refers to the food and beverage spend, with tax and service charge applied on top.

So the takeaway is simple: plan ahead. The earlier we talk, the more of your minimum we can turn into something you actually enjoy.

The Best Part: You Choose Where the Money Goes

Because we don't hit you with a room fee, this is credit you get to use however you want.

The trick is to plan it in early. When we build your menu together, think of the minimum as your budget to play with, and we always have these ready to plan in advance:

• Mimosa station: enjoy 2 hours of unlimited bubbly

• Grazing board: our best charcuterie selection

• Hors d'oeuvres: passed bites at the beginning
  

Expecting a smaller group, or tracking a little under? Let's design around it from the start. A quick heads-up: these additions are planned in advance so our kitchen can do them justice, so the sooner we talk, the more we can do with your credit. 🥂

Small Group of 20 Guests?

Casalina is a private, fully staffed experience, so our events start at a $2,500 minimum (roughly $125 per guest for an intimate party of 20, and less per head as your group grows).

Keep in mind that even a group of 20 is reserving the entire patio room, a space that holds up to 150 guests, with your own dedicated culinary team and private service for the day. The whole patio is exclusively yours. It's a real investment in a real experience, and if that's the celebration you're planning, we'd love to host you.

A couple of good-to-knows:

• Your minimum depends on your date. F&B minimums vary by season (low vs. high) and day of the week, so for an accurate number, request a quote for your specific date and we'll get you exact pricing.
  

• Your final bill is F&B + tax + service charge. The minimum is the food and beverage spend; tax and service charge are added on top.
  

Add-ons are planned in advance. Extras like the mimosa station, grazing board, or hors d'oeuvres need to be selected at least two weeks before your event. We won't be able to add them last minute, so the earlier we plan, the more we can do.

Ready to Host?

Let's talk menus. Reach out to our events team and we'll build you an unforgettable, stress-free gathering at Casalina.

Please fill out this form to start your planning process:

Springtime Bliss: A Pink and Yellow Baby Shower at Casalina

April in Delray Beach brings the perfect breeze for an outdoor celebration, and this recent baby shower on our covered patio was the epitome of springtime elegance.

To celebrate the upcoming arrival of a little one, the family chose a vibrant yet soft color palette of sunny yellow and sweet pink, creating a joyful atmosphere that perfectly complemented Casalina’s Italian garden aesthetic.

The Vision: A Pop of Spring Color The guest of honor wanted a space that felt bright, airy, and full of life. The patio was transformed with stunning floral arrangements featuring yellow garden roses and pink peonies, accented by delicate greenery. Our signature beige linens provided the perfect neutral canvas, allowing the pops of color in the napkins and custom-printed menus to truly shine.

Authentic Italian Flavors The group enjoyed a leisurely lunch from our Sorrento Menu, served family-style to encourage conversation and connection.

Host Your Celebration at Casalina Whether you are planning an intimate gathering for 20 or a grand celebration on the patio, our team is here to bring your specific vision to life. From the first draft of your custom menu to the final toast, we handle the details so you can focus on the memories.

✨ Planning a shower this season? Get a quote today CLICK HERE or contact me directly at julie@graspagroup.com to start designing your dream event.